Employee Travel
This page is dedicated to faculty and staff travel that does not involve students such as conference travel and travel between ATU campuses and locations. It contains links to forms and resources that may be necessary or helpful as you plan your trip and submit your documentation for reimbursement.
- Procedural Manual
- I need to attend a conference. How do I plan my trip?
- How do I complete a travel requisition? Ozark Employees see section below
- How do I request mileage reimbursement?
- How do I complete a TR1?
- How do I calculate meal reimbursement?
- How do I purchase airfare?
- How do I reserve a rental vehicle?
Vehicle Usage
Personal Vehicles and Insurance Coverage - Employees should be aware that when using personal vehicles on state business, their personal automobile insurance is the primary coverage. It is the responsibility of the employee to contact their insurance agent to confirm if "business use" coverage is required. In no circumstances does the State of Arkansas insurance contract provide physical damage coverage for personal vehicles.
Accidents and Traffic Violations - Drivers must immediatetly report ALL accidents and traffic violations, while driving on State business in any vehicle, to the claims office listed below.
Bancorp South Insurance Services Monday-Friday 8 a.m.- 4 p.m. 501-664-7705
After hours accident and claims reporting 501-664-9252
Mileage Charts - The use of mileage from these charts, does not require a printed route map be submitted with the TR1. When claiming mileage remember that it must be the shortest major highway route. If your official station is closer to your destination than your home, then you must use your official station as the starting point for mileage calculation, and vice versa. Also, if your destination is within the city listed, but is farther than mileage shown please submit a printed route map with your TR1.
Electronic Travel Requisition - For Use by Ozark Employees Only
Motor Pool Reservation Instructions - For Use by Ozark Employees Only
Rental of space, such as a booth rental, should done by entering a travel requisition to the vendor offering the space with details of the rental listed in the document text.
If you have questions about any travel related procedure, please see our FAQ page or give us a call at 479-356-6209.
