Travel Services

Welcome to Travel Services for Arkansas Tech University. We offer information on travel policies, procedures, and customer service to assist the university community in navigating the travel planning and reimbursement process. This includes business, educational, athletic, and international travel. Our goal is to assist faculty, staff, and students as we support the Tech mission of providing opportunities for progressive, intellectual development and civic engagement. We offer training opportunities online, in-person, and by audit travel documents. 

Please note: Travel Services is not a travel agency, but is responsible for auditing submissions for compliance with State and University regulations and providing guidance and training to our campuses.

Fiscal Year 21 Closing Memo

 

News & Announcements

A Message from the ATU Division of Administration and Finance:

As part of the Arkansas Tech University restructuring plan, the ATU motor pool rental vehicle fleet will be discontinued June 30, 2021. Beginning July 1, 2021, the ATU rental fleet, cars and vans including the 28-passenger busses and motor coach bus, will no longer be available for rental by departments.  

As ATU moves away from the use of university-owned vehicles, it will be utilizing both the State of Arkansas mandatory Enterprise rental car contract and personal mileage reimbursement more frequently. In anticipation of this, the ATU Office of Travel Services is preparing various online resources to aid in the booking of rental cars and vans. This information will be released as soon as possible and an announcement will be posted via OneTech as soon as the content is available.

Travel Requisition and TR-1 Submission Tips 

 TF

EMPLOYEE
TRAVEL

INTERNATIONAL TRAVEL

STUDENT
TRAVEL

 

Are you a Non-State Employee or an Applicant traveler?

Visit our resources page for information about guidelines and the forms needed for your travel.

Learn More

 

ATU Travel Policy

State of ARkansas Travel Regulations

ATU Travel Procedural Manual

Current Procurement and Travel Services Newsletter

requisition entry quick reference

Travel Policy Quick Facts

TR-1 and Requisition Entry Tips

Rental Car Information

Forms and Resources

 
 State Department Travel Advisory Map

 TRAVEL CARD

The Travel Card Program provides travelers a safe, effective, convenient, and commercially available method to pay for expenses incidental to official travel, including local travel. 

Learn More

 

Travel Guidelines

  • Seek approval to travel from your department head, dean, or V.P.
  • Search for flights that would correspond with days traveling.
  • Seek rental car approval if necessary.
  • Create a requisition to Bank of America for any lodging, flight, or car rental placed on the TCard with the following information:
    • Traveler name(s)
    • Destination of travel
    • Reason for going
    • Dates of travel
  • Create a requisition to your T number for any allowable expenses that you will incur on your personal credit card with the following information:
  • Traveler name(s)
  • Destination of travel
  • Reason for going
  • Dates of travel
  • Estimated total for each of the following: Lodging (if applicable), baggage, taxi, parking, meals, mileage.
  • Keep all itemized receipts for all expenses.
  • Obtain “zero balance” hotel bill upon check-out.

Student Groups

  • All itemized receipts must be obtained for student groups including meal receipts.
  • Students must sign a log if cash is received for meals. The log will serve as a receipt for reimbursement and should be submitted with the completed TR1.

  • Verify your meal amounts on the GSA per diem chart.
  • Complete a TR-1 with any of the following necessary information
    • Lodging
    • Flight
    • Meals
    • Mileage
    • Shuttle
    • Parking
    • Taxi
    • Baggage
    • Incidentals
  • Attach all receipts from your travel for reimbursement. Meal receipts are not required.
  • Seek approval of your TR-1 from your Dept. Head, Dean or V.P.
  • Submit your TR-1, receipts, and any additional paperwork to Travel Services
  • Travel Services will be in contact via email or phone with any questions about your documentation. 

  

 

Contact Travel Services

Young Building East End
203 West O Street Suite 102
Russellville, AR 72801

Phone: 479-356-6209
Fax: 479-964-0507
Email: travel@atu.edu