As of August 5, 2022, Travel Services has temporarily relocated to R.C. Brown Building Ste 406 105 West O St. on the Russellville campus.

Travel Services

Welcome to Travel Services for Arkansas Tech University. We offer information on travel policies, procedures, and customer service to assist the university community in navigating the travel planning and reimbursement process. This includes business, educational, athletic, and international travel. Our goal is to assist faculty, staff, and students as we support the Tech mission of providing opportunities for progressive, intellectual development and civic engagement. We offer training opportunities online, in-person, and by audit travel documents. 

Please note: Travel Services is not a travel agency, but is responsible for auditing submissions for compliance with State and University regulations and providing guidance and training to our campuses.

 

News & Announcements

Mileage Change!

Effective immediately, due to increasing gas prices, the State of Arkansas has temporarily increased the maximum authorized rate of mileage reimbursement for the use of privately-owned motor vehicles on official business of the state to 52 cents per mile.

Reimbursement for travel performed on or after March 17, 2022, is authorized at the new temporary rate of 52 cents per mile until further notice. Reimbursement for any travel before March 17, 2022, is authorized at the rate of 42 cents per mile.

Arkansas Tech University is implementing this temporary change in alignment with State of Arkansas policy.

The State of Arkansas Office of Accounting will continue to monitor average gasoline prices and the reimbursement rate will be re-evaluated for possible reduction when the average gasoline price declines below $3.50 per gallon.

For more information, contact the ATU Office of Travel Services at (479) 356-6209 or travel@atu.edu.

Updated Car Rental Procedures Now Available! Please see the Rental Car page for instructions on how to complete an Enterprise rental vehicle reservation using ATU's dedicated Enterprise portal. 

WEX Fuel Cards available in the Purchasing Office. Click here for more information.

 

Travel Requisition and TR-1 Submission Tips 

Current NewsletterTF

EMPLOYEE
TRAVEL

INTERNATIONAL TRAVEL

STUDENT
TRAVEL

 

Are you a Non-State Employee or an Applicant traveler?

Visit our resources page for information about guidelines and the forms needed for your travel.

Learn More

 

Training and Reference Packet

ATU Travel Policy

State of Arkansas Travel Regulations

ATU Travel Procedural Manual

Current Procurement and Travel Services Newsletter

requisition entry quick reference

Travel Policy Quick Facts

TR-1 and Requisition Entry Tips

Rental Car Information

Forms and Resources

 
 State Department Travel Advisory Map

 TRAVEL CARD

The Travel Card Program provides travelers a safe, effective, convenient, and commercially available method to pay for expenses incidental to official travel, including local travel. 

Learn More

 

Travel Guidelines

  • Seek approval to travel from your department head, dean, or V.P.
  • Search for flights that would correspond with days traveling.
  • Seek rental car approval if necessary.
  • Create a requisition to Bank of America for any lodging, flight, or car rental placed on the TCard with the following information:
    • Traveler name(s)
    • Destination of travel
    • Reason for going
    • Dates of travel
  • Create a requisition to your T number for any allowable expenses that you will incur on your personal credit card with the following information:
  • Traveler name(s)
  • Destination of travel
  • Reason for going
  • Dates of travel
  • Estimated total for each of the following: Lodging (if applicable), baggage, taxi, parking, meals, mileage.
  • Keep all itemized receipts for all expenses.
  • Obtain “zero balance” hotel bill upon check-out.

Student Groups

  • All itemized receipts must be obtained for student groups including meal receipts.
  • Students must sign a log if cash is received for meals. The log will serve as a receipt for reimbursement and should be submitted with the completed TR1.

  • Verify your meal amounts on the GSA per diem chart.
  • Complete a TR-1 with any of the following necessary information
    • Lodging
    • Flight
    • Meals
    • Mileage
    • Shuttle
    • Parking
    • Taxi
    • Baggage
    • Incidentals
  • Attach all receipts from your travel for reimbursement. Meal receipts are not required.
  • Seek approval of your TR-1 from your Dept. Head, Dean or V.P.
  • Submit your TR-1, receipts, and any additional paperwork to Travel Services
  • Travel Services will be in contact via email or phone with any questions about your documentation. 

  

 

Contact Travel Services

Temporarily located at 
R. C. Brown Ste. 406
105 West O Street
Russellville, AR 72801

Phone: 479-356-6209
Fax: 479-964-0507
Email: travel@atu.edu