Travel Services

• Seek approval to travel from your department head, dean, or V.P.
• Search for flights that would correspond with days traveling.
• Seek rental car approval if necessary.
• Create a requisition to Bank of America for any lodging, flight, or car rental placed on the TCard with the following information:
  • Traveler name(s)
  • Destination of travel
  • Reason for going
  • Dates of travel
• Create a requisition to your T number for any allowable expenses that you will incur on your personal credit card with the following information:
• Traveler name(s)
• Destination of travel
• Reason for going
• Dates of travel
• Estimated total for each of the following: Lodging (if applicable), baggage, taxi, parking, meals, mileage.

• Keep all itemized receipts for all expenses.
• Obtain “zero balance” hotel bill upon check-out.
  
  

Student Groups

• All itemized receipts must be obtained for student groups including meal receipts.
• Students must sign a log if cash is received for meals. The log will serve as a receipt for reimbursement and should be submitted with the completed TR1.

• Verify your meal amounts on the GSA per diem chart.
• Complete a TR-1 with any of the following necessary information
  • Lodging
  • Flight
  • Meals
  • Mileage
  • Shuttle
  • Parking
  • Taxi
  • Baggage
  • Incidentals
• Attach all receipts from your travel for reimbursement. Meal receipts are not required.
• Seek approval of your TR-1 from your Dept. Head, Dean or V.P.
• Submit your TR-1, receipts, and any additional paperwork to Travel Services
• Travel Services will be in contact via email or phone with any questions about your documentation.