Travel Services

Welcome to Travel Services for Arkansas Tech University. We offer information on travel policies, procedures, and customer service to assist the university community in navigating the travel planning and reimbursement process. This includes business, educational, athletic, and international travel. Our goal is to assist faculty, staff, and students as we support the Tech mission of providing opportunities for progressive, intellectual development and civic engagement. We offer training opportunities online, in-person, and by audit travel documents. 

Please note: Travel Services is not a travel agency, but is responsible for auditing submissions for compliance with State and University regulations and providing guidance and training to our campuses.

Fiscal Year 20 Closing Memo

Coronavirus Travel Reimbursement Information

COVID-19 Procurement and Travel Services FAQs

News & Announcements

Bank of America PCard/TCard Training Information

ATU's Pcard and Tcard programs are moving to Bank of America. If you are a cardholder, please review the following information and contact Procurement or Travel Services with any questions. Training sessions were hosted November 12 and 13. If you did not attend one of these sessions, you will be provided a session recording and are asked to watch the session before picking up your card. The BOA Global Card Access PPT and Manual are available for your review.  

Dates to Keep in Mind





Are you a Non-State Employee or an Applicant traveler?

Visit our resources page for information about guidelines and the forms needed for your travel.

Learn More


Current Procurement and Travel Services Newsletter

requisition entry quick reference

Enterprise Information


 State Department Travel Advisory Map


The Travel Card Program provides travelers a safe, effective, convenient, and commercially available method to pay for expenses incidental to official travel, including local travel. 

Learn More


Travel Guidelines

  • Seek approval to travel from your department head, dean, or V.P.
  • Search for flights that would correspond with days traveling.
  • Seek rental car approval if necessary.
  • Create a requisition to US Bank for any lodging, flight, or car rental placed on the TCard with the following information:
    • Traveler name(s)
    • Destination of travel
    • Reason for going
    • Dates of travel
  • Create a requisition to your T number for any allowable expenses that you will incur on your personal credit card with the following information:
  • Traveler name(s)
  • Destination of travel
  • Reason for going
  • Dates of travel
  • Estimated total for each of the following: Lodging (if applicable), baggage, taxi, parking, meals, mileage.
  • Keep all itemized receipts for all expenses.
  • Obtain “zero balance” hotel bill upon check-out.

Student Groups

  • All itemized receipts must be obtained for student groups including meal receipts.
  • Students must sign a log if cash is received for meals. The log will serve as a receipt for reimbursement and should be submitted with the completed TR1.

  • Verify your meal amounts on the GSA per diem chart.
  • Complete a TR-1 with any of the following necessary information
    • Lodging
    • Flight
    • Meals
    • Mileage
    • Shuttle
    • Parking
    • Taxi
    • Baggage
    • Incidentals
  • Attach all receipts from your travel for reimbursement. Meal receipts are not required.
  • Seek approval of your TR-1 from your Dept. Head, Dean or V.P.
  • Submit your TR-1, receipts, and any additional paperwork to Travel Services
  • Travel Services will be in contact via email or phone with any questions about your documentation. 



Contact Travel Services

Young Building East End
203 West O Street Suite 102
Russellville, AR 72801

Phone: 479-356-6209
Fax: 479-964-0507