Administrative Policies


Arkansas Tech University has a two year live on experience. Students between the ages of 18 and 21, and with fewer than 60 earned credit hours of college work, who are Russellville campus students are required to live on campus or in their parent or legal guardian’s permanent home within a 30-mile radius.  Students who are married, are parents, or have extenuating circumstances can request exemption from this policy. 
Students who are seeking an exemption to the 2-year Residency Policy should visit the Two-Year Residency Policy web page for further details about the Exemption Request Form or the Commuter Request Form
Items left in the room/suite/apartment by a vacating resident will be removed at the resident’s expense. The vacating resident will be sent written or e-mail notice to the listed address and given 30 days thereafter to claim the items. If no response is received within the 30 day deadline, the University will dispose of these items by donating them to a local charity. Removal and storage fees may be charged to the resident’s account. Minimum charge, regardless of number of items  $45.00.
When a student moves into the residence halls, they are required to fill out a Room Condition Report (RCR) so the Department of Residence Life knows what kind of condition the room is in when the student first walks in. It is extremely important that the RCR is filled out completely and in detail. Any questions about this process should be directed to the RA or RD. 
Visit the Move-In Guide for step-by-step check in procedures.
All residents leaving the residence hall are required to check out of their room with hall staff before leaving campus. The student  needs to schedule an appointment with hall staff at least 24 hours, or one business day, in advance of the day they want to check out. Failure to properly check out will result in financial charges to the student’s account, which may include an improper checkout fee and room re-key fee. 
Residents who have withdrawn from the University have 48 hours to check out of their residence hall. 
A Residence Life staff member will check to ensure that the student has cleaned their room and will document any damages. Staff members will not check the room until the student has finished cleaning the room and removed all of their belongings. 

How to Clean Your Suite or Apartment 


  1. Use 2 microfiber towels. Get one wet with tap water. Leave the other one dry.
  2. Use the wet towel to clean the mirror. Use the dry towel to dry the mirror after wiping with the wet one.


  1. Spray the sink and counter with the disinfectant found in your pod closet.
  2. Wipe down with white sponge. Rinse with water. 


  1. Spray the toilet inside and out with the disinfectant. 
  2. Clean inside of bowl with the jonnie mop, found in the bathroom. 
  3. Clean the outside of the toilet with green sponge. Make sure to get outside of the tank, top and bottom of seat, outside the bowl, and around the base of the toilet. 
  4. Rinse out sponge when done. 


  1. Spray the shower with the disinfectant. Wipe down the walls, shower curtain, and floor with green sponge. 
  2. Rinse all surfaces with clear water. 

Take out garbage 

Tile Floors 

  1. Sweep or dust mop.
  2. Mop the floor with 2oz. disinfectant per gallon of water. 
  3. Please rinse the mop and bucket when done. 


  1. Spray sink with disinfectant and wipe out with white sponge. 
  2. Spray and wipe of the counters and tables. Make sure to rinse with clear water. 
  3. Wipe of microwave and clean the inside. 

To request a repair in your hall or on-campus room

Please submit a Maintenance Request.

Public Area Damage

Damage to any residence hall furniture, fixtures, or facilities or damage to property of students living in the residence hall is prohibited. If a student is responsible for damage in public areas of the residence hall, the cost of repair/replacement is charged to the student’s account. 

Resident Room Damage

If anything is damaged, broken or missing at the time of checkout, the resident(s) may be charged to have it fixed/replaced. Staff will use the Room Condition Report completed by the resident at the beginning of the year to compare the condition of the room. Any and all damages that were not specified on the Room Condition Report when the resident moved in, other than normal wear and tear, will be recorded and charged to the student’s account. If it is not known or cannot be resolved which roommate(s) is responsible for the damage, then the charges will be divided equally between the roommates. 

Damage Billing

For checkouts occurring within the semester, damages will be charged to student’s account immediately after checkout. For end of semester checkouts, those charges will be submitted within a few weeks.