Closing of 2012-2013 Fiscal Year

General Guidelines

Only the Purchasing Department has the authority to issue purchase orders. Requisitions are "requests" for commodities or services, and do NOT constitute a legal order.  Orders placed by an individual without a purchase order are the financial responsibility of that individual.

If a mandatory State of Arkansas Contract exists for a commodity, the University MUST order through that contract. Search State of Arkansas Contracts.

All printing – regardless of the dollar amount – must be bid. Printing is defined as "commercial printer's ink, using a commercial printing press, produced on paper". This does NOT include xerographic or digital copies.

Purchases may not be "split" to avoid a bid situation. If requisitions from two or more departments are received for the same commodity, bids will be issued if the total exceeds the Small Order limit.

Read our Code of Ethics

  

Electronic Requisition Training

The Banner Electronic Requisition Manual is available on the Purchasing web site.  Call 968-0269 to schedule training. Training sessions will require 1 to 2 hours.

Petty Cash

The dollar limit for petty cash is $75.00. Contact Student Accounts at 968-0271 for additional information.

Travel

Travel requests must be processed through the Budget Office (356-2034).