CREATING EMERGENCY FILES

Once you have identified your critical documents, create two identical “emergency files.” Each file should include a photocopied sets of all sides of each critical document, as well as any other information that may be important in the event of an emergency. Once you have created both files:

• Original documents – While in transit all critical documents should be stowed in a very safe place on your person, ideally a pouch or a money belt. Keep documents as close to your body as possible and only access them when they are needed. Never pack important documents in checked luggage. Once you arrive in-country identify which documents you will need for day-to-day activities and store non-essential documents (including your passport) in a secure, private space.
• Emergency File 1 – this file should travel abroad with you. While in transit keep the file secure in your carry-on luggage, as close to you as possible. Never pack important documents in checked luggage. Once you arrive in-country you should find a secure, very private location for this file. Don’t share this location, and always keep this separate from your original documents. This file will give you access to information in case you lose a document or have an emergency.
• Emergency File #2 – Leave this file in the U.S. with a family member, friend or trusted appointee. This information will allow someone in the U.S. to support you in the event of an emergency or in the event any of your original documents are lost or your in-country emergency file.