Appeal Process

The appeal process is for students who have been denied a contract cancellation or an exemption request.

Residence Life Appeals Committee will review all contract and exemption appeal requests. 

The committee meets once per month on or around the 15th.  Completed appeal requests should be submitted no later than the 12th of the month for consideration. Incomplete appeal requests will not be reviewed. Appeals are made through the housing portal. 

 

Before submitting an appeal request

Please consider thoughtfully your reasons for appealing. The most frequently cited--but rarely granted-reasons are outlined here. Please consider the following:  

If you still wish to appeal, you need to complete the Contract Cancellation or Exemption Appeal form available on the housing portal and submit any supporting documentation that you want the Review Board to consider according to the deadlines listed on the Residence Life website. 

The deadlines are firm; no appeals will be reviewed between the above dates. If all your documents are not submitted by the deadline, your appeal will not be reviewed until the next review session or it will be reviewed without supporting documentation.The appeal deadlines will not be adjusted to meet personal deadlines. You are strongly advised NOT to sign a lease until your appeal has been reviewed and unless you are granted an exemption in writing from the Department of Residence Life.

 

If exceptions are rarely granted, then why have an appeal process?  

Many students don’t realize the number of ways the University can meet their needs and the type of accommodations that can be made to enable them to fulfill their housing requirement.  However, there are those rare circumstances where a student with a significant problem or extreme circumstance has special needs that cannot be met in the residence halls. Determining whether or not those circumstances provide the basis for an exception to a University requirement can be difficult. That is where the expertise of the Residence Life Appeals Committee members is helpful.  Our goal in having both students and professional University staff on the board is to ensure that every appeal is given personal attention—not just by one reviewer, but by a board of experienced reviewers.

 

Student Requirements 

If you choose to submit a formal appeal, please do so through the housing portal, there students will be required to:

  1. Complete Residence Life Contract Cancellation OR Exemption Appeal Form including appeal statement and; 
  2. Upload verifiable documentation supporting the reasons for your appeal 

The Residence Life Appeals Committee will review your appeal at the next scheduled committee meeting. 

 

Appeal Statement and Documentation Guidelines

Your Exemption Appeal statement should address the following: 

    1. Submit a Statement that includes detailed information about your situation and why you are requesting an exemption appeal. Include any other documentation you feel would be pertinent to your request. You will not have an opportunity to present the information, therefore it is important to be as detailed as possible.
  1. Personal hardship, which may include medical issues, death in the immediate family or a documented financial hardship (unemployment, reduced income-furloughs, loss of job, pay cut) 
    1. Appeals based on medical hardship should include documentation from the Housing Accommodation Process. Please provide sufficient and satisfactory evidence of a medical condition for which on-campus accommodations cannot be made. The Residence Life Appeals Committee cannot make a decision until receiving and reviewing a formal recommendation from the Office of Disability Services.
    2. Appeals based on financial hardship should include the following:
      1. Copy of the Financial Aid Award (letter or screenshot) 
        1. The Financial Aid Award must include awarded aid and accepted aid.
          1. If any financial aid was declined, a statement of rationale.
        2. Letters from parent/guardian (unless student has established independent status with the Financial Aid Office) and from person student is requesting to live with supporting the student’s request. 

Your Contract Appeal statement should address the following: 

  1. Submit a Statement that includes detailed information about your situation and why you are requesting a contract appeal. Include any other documentation you feel would be pertinent to your request. You will not have an opportunity to present the information, therefore it is important to be as detailed as possible. Your statement should include answers to the following questions: 
    1. When do you wish to move out of campus housing (or when did you do so)? 
    2. What is the problem and why is it significant?  
    3. How is this problem uncontrollable by you or your parents? 
    4. Why was this problem unforeseeable by you or your parents? 
    5. What efforts have you made to resolve the problem?  
    6. When, and to what extent, have you consulted with your Resident Assistant or Residence Director about this problem? 
    7. If you are released from your contract, where do you intend to live? 
    8. In what way will your new living environment resolve the problem?

How to submit an appeal form

  1. Log into the housing portal with OneTech username and password
  2. Go to Forms
    1. If appealing an exemption denial:
      • Select Exemption. The same form used for the initial exemption request will provide a new page with the appeal form.
    2. If appealing a contract cancellation denial:
      • Select Contract Cancellation. The same form used for the initial contract cancellation request will provide a new page with the appeal form.
  3. Complete form including appeal statement, upload supporting documentation, and submit.

 

Appeal Form [Housing Portal]