Check-Out Process

 

To prevent the spread of COVID19, no residence hall staff will be present in the room during check out. Follow instructions below for a smooth and safe process and to avoid incurring housing fines for lost keys, trash, room cleanliness, removal of abandoned property, etc.

 
Checking Out AFTER TERM HAS STARTED

The instructions below are for students checking out due to withdrawl or approval of contract cancellation.

Please make sure to follow instructions provided to avoid incurring housing fines for lost keys, trash, room cleanliness, removal of abandoned property, etc.

A contract cancellation must be submitted through the housing portal to make sure housing charges are prorated.

  1. Remove everything from your residence hall / apartment space
  2. Make sure heat is on and thermostat is set to 68 degrees, if applicable
  3. Take out trash
  4. Lock all windows and doors (if applicable)
    • Apartment residents: Lock individual doors and main door
    • The last person to leave is responsible for making sure trash is taken out and doors are locked
  5. Return key (s) to the University Commons clubhouse between Monday-Friday from 8pm. If afterhours, contact RA on call. Please note that keys must be returned to finish the contract cancellation process.

 

 * Need to mail back your keys?

Keys must be mailed within a week of having left the room. After that key and lock replacement fees will apply.

Arkansas Tech University Department of Residence Life 
Doc Bryan Student Services Center, Suite 211
1605 Coliseum Drive 
Russellville, AR 72801 

 

END OF YEAR 2021 CHECK OUT

END OF YEAR CHECK OUT [PDF]

Date: Residence Halls close on May 5, 2021 at NOON.

Students needing to stay after May 5 at noon must apply for extended stay.

* Not an End of Year check out? Check outs due to reasons other than end of year must submit a contract cancellation through the housing portal and then follow check out steps below.

 

Step 1: Pack and Clean Room

  • Pack and remove belongings from room
  • Clean room (sweep, clean out drawers, wipe off surfaces, take out trash, etc.)

Step 2: Fill out Paperwork

    • Fill out express check out form in the housing portal:
      • Log into portal
      • Select express check out, OR
      • Scan QR code for express check out

Step 3: Complete Check Out & Turn in Keys with Staff

  • Monday - Friday, 8AM-8PM at the University Commons Clubhouse.
  • Monday - Friday, 8PM-8AM and Saturday & Sunday with hall staff (Each hall may vary. See your RA or RD for more information).

Step 4: Take ACREO Survey

  • This survey provides feedback on your Residence Hall experience. It takes no longer than 15 mins to fill out.

    • Check email for link to survey
    • Take the survey
    • Screenshot completion page
    • Email screenshot to your hall RD
    • Win shirt, mug, or blanket

Step 5: Safe Travels Home!

    • Once all of that is completed, you're free to go and enjoy your summer.
    • Thank you for staying with us. We hope to see you again next year!

Deadline to receive keys is May 12, 2021 at 5pm. Key and lock replacement fees will apply after May 12, 2021.

  • Keys must be mailed back as soon as possible to avoid key and lock replacement fees.
  • Residents can mail their key back to Residence Life following the specifications listed below. 
  • Residence Life is not responsible for returned keys that are lost in the mail.  
    1. Key must be sent Certified Mail or FedEx. 
    2. Key must be placed in a sturdy envelope that cannot be easily damaged by the keys inside. It is recommended to utilize a bubble mailer/envelope.  
    3. Keys lost in transit are the responsibility of the resident. Failure to return your keys may result in additional charges for lock changes and key replacements. 
    4. Key must be mailed to: 

Arkansas Tech University Department of Residence Life 
Doc Bryan Student Services Center, Suite 211
1605 Coliseum Drive 
Russellville, AR 72801 

Returning spring

Fall students returning in the spring do not need to check out or return keys. The fall room is also the spring room. 

Students going home for winter break must follow these safety procedures:

  1. Make sure heat is on and thermostat is set to 68 degrees, if applicable
  2. Take out trash
  3. Lock all windows and doors
    • Apartment residents: Lock individual doors and main door
    • The last person to leave is responsible for making sure trash is taken out and doors are locked

 

not returning spring (due to graduation, withdrawAl, or transfer)

Please make sure to follow instructions provided to avoid incurring housing fines for lost keys, trash, room cleanliness, removal of abandoned property, etc.

A contract cancellation must be submitted through the housing portal to make sure spring booking and charges are removed.

  1. Remove everything from your residence hall / apartment space
  2. Make sure heat is on and thermostat is set to 68 degrees, if applicable
  3. Take out trash
  4. Lock all windows and doors
    • Apartment residents: Lock individual doors and main door
    • The last person to leave is responsible for making sure trash is taken out and doors are locked
  5. Return key (s)
    • November 17 to December 9, 2020:
      • Monday to Thursday from 8am to 5 pm
        • Return keys to the Residence Life main office in Doc Bryan 211
      • Fridays, Weekends, and after 5pm 
        • Return keys to the RA on call
    • December 9, 2020 to January 9, 2021:
      • Return keys to the RA on call

 * Need to mail back your keys?

  • Keys must be mailed back as soon as possible before the spring term begins to avoid spring housing charges.
  • Residents can mail their key back to Residence Life following the specifications listed below. 
  • Residence Life is not responsible for returned keys that are lost in the mail.  
    1. Key must be sent Certified Mail or FedEx. 
    2. Key must be placed in a sturdy envelope that cannot be easily damaged by the keys inside. It is recommended to utilize a bubble mailer/envelope.  
    3. Keys lost in transit are the responsibility of the resident. Failure to return your keys may result in additional charges for lock changes and key replacements. 
    4. Key must be mailed to: 

Arkansas Tech University Department of Residence Life 
Doc Bryan Student Services Center, Suite 211
1605 Coliseum Drive 
Russellville, AR 72801