Administrative Specialist I - Extra Labor

 

Department: Human Resources
Salary: Part time; $9.06/hourly
Closing date:

Open until filled

Hire date: Open until filled

About Arkansas Tech:
Founded in 1909, Arkansas Tech is a state supported comprehensive institution, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. It is the third-largest in the state with an enrollment close to 12,000 students. The Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock and boasts a charming blend of historic and modern architecture, including beautiful grounds and greenery. Offering over 100 undergraduate and more than 25 graduate degree programs across seven academic colleges and two campuses, Arkansas Tech provides a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our “Live Here” informational resources.

About the position:
The Administrative Specialist I is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and institution policy.

Typical Functions:
Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection.
Researches various data storage and/or computer records to obtain information and compiles data for reports.
Establishes document files and maintains files by updating and purging as needed.
Enters data into computer system and makes changes and/or corrections.
Maintains activity log and/or financial ledger and submits reports to supervisor.
Composes and types routine correspondence and form letters
May calculate rates, fees, taxes, assessments, and fines.
Performs other duties as assigned.

Knowledge, Skills, and Abilities:
Knowledge of record keeping procedures.
Knowledge of basic arithmetic.
Knowledge of basic grammar.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and
procedures.
Ability to communicate both orally and in writing.

Minimum Qualifications:
The formal education equivalent of a high school diploma.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Qualifications:
Experience with data entry
Experience in customer service with excellent verbal and written communication skills
Experience in multi-tasking in a high traffic environment
Experience in an office type environment

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.