Tech Laptop Check Out Procedures/Policy

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Check Out Laptops are intended for university-related use (specifically faculty and graduate teaching assistants), in accordance with Techs Computer and Network User Policies.

Borrowing Procedures

Request to use the laptops must be coordinated through the Campus Support Center at 479.968.0646.

  • Reservations must be made by phone or in person.

  • Reservations may be made for any number of days not to exceed the standard loan period of 7 days. Exceptions must be coordinated and approved.

  • Reservations accepted on first come/first served basis.

  • To facilitate availability, back-to-back reservations of the same laptop by the same member will not be accepted.

  • To facilitate collegial arrangements for the use of the laptops, names of members who have laptop reservations will be made available to other members upon request.

  • The member who is agreeing to some change in her/his previously existing reservation must communicate any special arrangements worked out between individual members to the Campus Support Center.

  • Requests for exceptions to these reservation policies should be made via email to the Campus Support Center at tech.support@atu.edu.

Laptops may be picked up from the Campus Support Center, first floor, Room 150, by appointment only. Borrowers will be asked to complete a Loan Agreement accepting responsibility for any loss or damage to the laptop computer. Costs of repair or replacement attributable to a borrower will be charged to that borrower. An information sheet is included with each laptop, including basic operational tips.

An individual must plan to return the laptop at least four hours before the next scheduled checkout so that the machine can be recharged. When at all possible, the borrower will return the machine with a complete charge.

Return Procedures

Request to return the laptops must be coordinated through the Campus Support Center at (479)968-0646.

  • Charge laptop battery before returning if possible. If not be sure to return laptop early enough for it to be recharged before check out.

  • Go over the inventory list with the person checking in the laptop to ensure all items are returned and have them initial and give you a copy of the inventory sheet.

  • Inform the receiver of any problems that where found with the laptop so that it may be repaired or reconfigured.

  • If any parts where lost or stolen or damaged a report must be completed and we will need a signed statement from you concerning how, when and where the items might have been lost, stolen or damaged.

Software

  • Only the standard Tech suite of software will be supported on the laptops.

  • Laptop hard drives will be erased and reloaded periodically by Computer Services staff; therefore, members should not leave files on the laptops. Responsibility for lost files is not assumed by Computer Services, but is the responsibility of members who borrow the laptops.

  • In order to have specialized software installed on laptops if required for professional development projects, members must use the following procedure:

    1. Member presents the software to Computer Services, who evaluates licensing and other requirements for loading the software onto the laptop.

    2. When Computer Services informs the member the software can be loaded, the member must inform Computer Services they are going to do so or request the software be loaded prior to pickup.

Security

DO NOT, under any circumstances, leave laptop computers or any valuables unattended in the Library or while traveling. Computer Services is not responsible for lost or stolen laptops, personal computers, their components, or any other items.

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Laptop Information Sheet and Agreement

Borrowers Name and Department: ___________________________________________________

Phone/Alt Contact: ______________________________________________________________

Purpose: _______________________________________________________________

Loan Period: _______________________________________________________________

Laptops may be picked up from the Campus Support Center, in the Library/Technology Center, Room 150.

Hints for Laptop Use

While laptop computers are made to withstand the rigors of portable use, they are delicate electronic equipment. The following guidelines are provided:

  • The computer should never be left in the car or exposed to excessive heat.

  • The computer should be turned off and placed in its collapsed or folded position any time that it is to be moved. Always place the computer in its carrying case before transporting it.

  • Do not plug in or unplug an external device such as a mouse unless the computer and the external device are turned off.

  • Since the laptop computer contains a magnetic hard disk, do not expose it to any magnetic fields that could damage the contents of the hard disk.

  • To ensure your privacy, remove all stored files from the computer before returning it. Computer Services is not responsible for any files remaining on the computer once it is returned.

  • Use virus-checking software to check your floppy disks to keep viruses from spreading to other users and to your files.

  • Do not install any software to the laptop without prior coordination, it could change the systems setup and make the unit unusable.

  • When traveling by plane, train or bus do not check laptop as luggage or place it in a suitcase for check-through.

  • If the laptop is damaged, lost or stolen be sure to report the incident accordingly and record or get copies of any documents used to report the incident. These will be needed when the unit is returned.

Security:

DO NOT , under any circumstances, leave laptop computers or any valuables unattended in the Library or while traveling. The Computer Services is not responsible for lost or stolen laptops, personal computers, their components, or any other items.

Getting Help:

Questions about the University Laptop Check Out Service may be directed to the Campus Support Center at (479)968-0646.

I understand that I am responsible for returning the Laptop computer checked out to me in good working order. I understand that the cost which will be billed to me if the laptop computer is returned damaged due to negligence or misuse could be an amount equal to the replacement of the laptop or the cost of repair or replacement of damaged parts, whichever is less. The Computer Services staff will determine the extent of the damage and provide information on the cost of replacement or repair parts. I am responsible if the laptop computer that I have checked out from the Campus Support Center is lost or stolen.

_________________________________________ __________________

Signature Date

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Laptop Check Out Inventory Sheet

Laptop Bag ______ Laptop:

Dell Latitude ATU Tag# __________

Apple Ibook ATU Tag# __________

Dell Inprsiron ATU Tag# __________

Gateway ATU Tag# __________

Additional Modules:

Floppy Drive Module _____

Floppy Drive External _____

DVD Player _____

CD Player _____

Zip Drive Module ______

Zip Drive External ______

PCMCIA Modem _____

Wireless PCMCIA Card _____

Ethernet PCMCIA Card _____

Modem/Ethernet Combo PCMCIA Card _____

Software Disks:

___________________________

___________________________

Misc:

_______________________________________________________________

The items contained within this laptop are in good working order and condition except as noted below:

 

Borrowers Initials ________ Receiver's Initials _________

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