Administrative Specialist III


Position: Full-time; Starting salary $ 2,105.67/Monthly.
Department: Office of Residence Life
Location: Arkansas Tech University, Russellville, AR
Deadline: 9/8/2015
Hire Date: 10/1/2015

KNOWLEDGE, SKILLS and ABILITIES:

  • Knowledge of the principles and practices of mathematics and statistics.
  • Knowledge of research and analysis techniques and methods.
  • Knowledge of work-related subject area.
  • Knowledge of computers and software applications.
  • Ability to prepare, present, and review oral and written information and reports.
  • Ability to research and analyze related work program information.
  • Ability to develop, recommend, interpret, and apply policies and procedures.
  • Ability to analyze financial records and prepare reports.
  • Ability to plan, organize, and direct the work of others.

TYPICAL JOB FUNCTIONS:

  • Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations.
  • Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval.
  • Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency.
  • Reviews and answers or prepares correspondence relating to agency/institution programs.
  • Interprets agency administrative directives, policies, and procedures to ensure consistent application.
  • Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures.
  • Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence.
  • May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents.
  • Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS:

This position will primarily handle the filtering of maintenance requests from students and assist with the intake of students for university housing.  The position will coordinate with Residence Life, Facilities Management, and third parties for maintenance services within university housing.

MINIMUM QUALIFICATIONS:

  • The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
  • Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
  • OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

PREFERRED QUALIFICATIONS:

  • Bachelor's degree
  • Experience in customer service
  • Experience in using Microsoft Office programs
  • Experience in using Banner SIS or like database
  • Experience in using WebTMA or like database
  • Experience in reception desk work
  • Experience in policy revision and implementation
  • Minor accounting experience
  • Experience in conflict resolution and confidentiality
  • Experience in using StarRez or like database

 DUTIES AND RESPONSIBILITIES:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.


 This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

 

Arkansas Tech University is an Affirmative Action/Equal Opportunity Employer. It is the policy of this university not to discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of service.


If you have questions about this position or your application submission, please call the Office of Human Resources at (479)968-0396. If you desire to submit a resume in addition to your application for this position, please submit via email to: hr@atu.eduApplication for Employment