Services

Building Repairs

The Building Maintenance Department of Tech Physical Plant is responsible for electrical, carpenter, heating and air conditioning, plumbing and paint crews.  These crews perform routine maintenance and repairs to all educational and general buildings.

To request building maintenance call Physical Plant office at 968-0261.  The following  items are examples of building maintenance:

Physical Plant Projects

The Physical Plant can perform installation work when the maintenance schedule allows. Requests for such work can be submitted by filing a Project Request Form. Please remember when requesting a project, all emergency maintenance items will supercede the completion of a project request. Typical project requests include installing new phone and network connections, moving furniture or offices, requesting trash cans for an event, installing additional lighting, adding a window to a door, etc.

Custodial Service

Tech Custodial Services provides all cleaning service to 16 Educational and General Buildings and 9 Auxiliary Buildings.  Services provided include trash pickup, floor maintenance, restroom cleaning and stocking, office cleaning, and window cleaning.  Extensive care of floors that require stripping and waxing are scheduled during times when students are on break.  The majority of custodial work is provided from 4:00 a.m. to 12:30 p.m. Monday through Friday in the Educational Buildings.  All custodial work provided in the Auxiliary Buildings is provided from 7:00 a.m. to 3:30 p.m. with weekend service during the summer months.  The Ross Pendergraft Library and Doc Bryan Student Services Building have night and weekend custodians to provide cleaning service for special events and activities.  Additional cleaning responsibilities and information may be addressed at 479-964-0518 or 479-968-0261.
 

Furniture and Equipment Moves

The grounds department is responsible for the moving needs of the various University departments.  Requests for the delivery of catalogs and moving of furniture and equipment can be arranged by calling 479-968-0261.  If items needing to be moved are on the Tech inventory, an Equipment Transfer/Disposal form must be completed and sent to the Associate Vice President for Administration and Finance, Bryan Hall.  Upon receipt of this form, the Physical Plant will be notified to remove/relocate the equipment.
 

Issuance of Keys

Ownership of keys:

All keys to Arkansas Tech University facilities and property are the property of the University. Keys are issued by the Arkansas Tech University Physical Plant.

Key authorization:

All key requests must be made using the key request form located on the forms page of the Physical Plant website. The request must be signed by a dean for an academic area or a vice president for non academic departments.

Duplication of keys:

The duplication of keys is strictly prohibited. All keys will be made by the University’s lock smith at the Physical Plant’s discretion.

Employee key tracking file:

All employees accepting keys must provide their signature when accepting or relinquishing a key. Signing for a key signifies understanding and acceptance of the Arkansas Tech University key policy. Multiple keys may be issued to an individual, not a department. Each key will require a separate signature. Each key made after the effective date of this policy is stamped with its own individual identification number and listed in the key database for tracking purposes.  When a key is issued to an employee its listing is updated to indicate the employee it has been  assigned to. 

Lost keys:

If a key is lost or stolen, the appropriate dean, director, department head or vice president should be notified immediately. The employee should also notify the Physical Plant and the office of Public Safety. The individual losing the key and/or the department who authorizes the issuance of the key will be assessed a fee in accordance with the following schedule:

$20 per each individual key

$50 per each sub master or master key

$200 for each building entrance key

The loss of a building entrance key will require the building’s entrances to be rekeyed to maintain security. The department who originally requested the employee’s entrance key will pay the cost to rekey the building. In the event a lost master, sub master, or individual key requires a rekeying project, the department who originally request the employee’s keys will pay the cost of the rekey project.

Returning keys

Upon the employee’s termination, retirement or other separation, the employee must promptly return their keys to the Key Office at the Physical Plant. The key holder of record must return their own keys and sign the key card. Final paychecks may have deductions made, or be held, if all keys are not returned. Any keys missing at this time will be assed the same fees as lost keys. If the missing keys result in a rekeying project the employee’s department may decide whether any necessary rekeying costs will be paid by the department or the employee.


 

Landscape and Grounds

The Landscape and Grounds department is responsible for mowing and trimming laws, shrubs, trees and the general landscaping for Tech facilities.  The grounds crew also maintains the irrigations system and flower plantings.

During winter months, the grounds crew is responsible for the removal of ice and snow on walkways and building entrances.

The collection of campus litter is done on a scheduled routine organized by Perry Rackley, Landscape and Grounds Supervisor.

The grounds department is responsible for the moving needs of the various University departments.  Requests for the delivery of catalogs and moving of furniture and equipment can be arranged by calling 501-968-0261.  If items needing to be moved are on the Tech inventory, an Equipment Transfer/Disposal form must be completed and sent to the Associate Vice President for Administration and Finance, Bryan Hall.  Upon receipt of this form, the Physical Plant will be notified to remove/relocate the equipment.

Motor Pool

It is the responsibility of the Physical Plant to maintain, repair and assign all motor vehicles.  Trucks will be assigned on a permanent basis.  Passenger vehicles can be scheduled by initiating an electronic requisition and approval from the Vice President of Administration and Finance's office.  Availability of passenger vehicles may be arranged with the Physical Plant office at 479-968-0261.  Charge will be made to the department using the vehicle based on the rate per mile proposed by the Vice President of Administration and Finance.

Credit Cards are available for use with state vehicles.  Cards are to be used for the purchase of fuel, operating supplies, and vehicle maintenance.  They cannot be used for private vehicle expenses, food, lodging, or any other personal expenses.

The Motor Pool is open 7:00 a.m. to 4:00 p.m. Monday through Friday.  If travel is scheduled other than this time, the designated driver will need to pick up keys and cards the preceding afternoon (before 5:00 p.m.) or the Friday prior to weekend trips.  The requested vehicles will be parked in the lot across from the Physical Plant for pickup.

University Sedans

University Vans

University Buses

Mid Sized (5 in fleet) 12 passenger (6 in fleet) 29 passenger (2 in fleet) 48 passenger
8 passenger (1 in fleet)
46 cents/mile 46 cents/mile 61 cents/mile 1.75/mile
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