Privacy policy

 

Approved December 2003

Act 1799 of 2003 requires all institutions of higher education adopt an Electronic Communication Privacy policy governing electronic communications originated or received by a faculty member, staff member, or a student that is transmitted over the institution's computer network system. Electronic communication includes any electronic mail message transmitted through the international network of interconnected government, educational, and commercial computer networks, and includes messages transmitted from or to any address affiliated with an Internet site.

 

PRIVACY AND RELATED ISSUES:

E-mail is not a confidential medium and users are discouraged from sending any confidential information via the e-mail medium. If it is found necessary to send confidential information via e-mail, the following confidentiality statement should appear in the body of the e-mail:

 

This communication and any files or attachments transmitted with it may contain information that is confidential, privileged and exempt from disclosure under applicable law. This communication is intended solely for the use of the individual or entity to which it is addressed. If you are the intended recipient of this information, please treat it as confidential information and take all necessary action to keep it secure.

 

If you are not the intended recipient, you are hereby notified that any use, dissemination, forwarding, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender at once so that appropriate action may be taken to protect the information from further disclosure.

 

UNIVERSITY ATTEMPTS TO PROTECT CONFIDENTIALITY

The university attempts to protect the confidentiality of personally identifiable electronic communications by the following methods:

ADDITIONAL INFORMATION REGARDING PRIVACY

In addition to the provisions outlined in this policy, individuals who expect to have access to confidential information should familiarize themselves with the Family Education Rights and Privacy Act (FERPA) a copy of which is located at the following Web address: http://www.ed.gov/offices/OII/fpco/ferpa/

 

FACULTY STAFF AND STUDENTS

All electronic systems owned by the university and the use of electronic tools on them such as e-mail and the Internet are for university business and educationally-related purposes only. All data, communications and information, including information transmitted or stored on the university system are subject to inspection or monitoring at any time by authorized university officials.

Examples where authorized university officials may access or enter electronic files (including e-mail files) and disclose the information contained in them, include, but are not limited to:

 

INAPPROPRIATE USE

Examples of inappropriate use of the university electronic systems include, but are not limited to:

Misuse, violation of the university's e-mail policy, or other inappropriate use of the university's e-mail or computer network by faculty or staff may result in disciplinary action as set out in the faculty and staff handbooks and and/or legal action.

 

Misuse, violation of the university's e-mail policy, or other inappropriate use of the university's e-mail or computer network by students may result in disciplinary action as set out in the student handbook and and/or legal action.

For greater detail regarding appropriate and inappropriate use of university computers, please refer to the posted policy at http://www.atu.edu/cservices/plc-aucrp.shtml

 

COMPUTER FILE RETENTION

Last Updated (Monday, 03 May 2010 - 2:14:58 pm CDT)

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